Job Description

Administrative Assistant

Under the direction of an assigned supervisor, perform a variety of duties to assist a district manager or supervisor in performing delegated administrative tasks, assignments, and projects.

Major Responsibilities:

• Conduct various studies of personnel utilization, training needs, and others as assigned.
• Prepare correspondence, bulletins, manuals, handbooks, and other materials.
• Conduct special projects including budgetary studies and prepare analytical or financial reports and recommendations.
• Assist in the preparation of budgets and related documents.
• Confer with district managers/supervisors and staff regarding budget requests and problems.
• Arrange for the acquisition of supplies, materials, and services.
• Perform other duties as assigned.

Qualifications:

Knowledge: English usage, grammar, spelling, punctuation and vocabulary. Report writing techniques. Modern office practices, procedures, and equipment. Basic research methods. Statistical and financial record-keeping techniques. Organizational and analytical ability.

Skills and Abilities: Communicate effectively both orally and in writing. Establish and maintain effective working relationships with others. Analyze financial data and make appropriate recommendations. Maintain records and prepare reports. Conduct studies and research as assigned.

Training and Experience: Any combination of training and experience equivalent to: graduation from an accredited college or university with a major in business or public administration or closely related field.

Desired Qualifications:

License: Valid California driver's license. Commitment to Diversity: All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and classified professionals.

Working Conditions:

Physical Requirements: Category III (typically SEDENTARY in nature), usually minimum.

Environment: Favorable, usually involves an office; subject to call-out after regular working hours.

Special Instructions to Applicants:

Conditions of Employment: SELECTED CANDIDATE IS REQUIRED TO COMPLETE THE FOLLOWING PRIOR TO EMPLOYMENT: Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment); Have fingerprints taken by a Live Scan computer at the district's expense (Clearance must be received prior to first day of employment); AND Present original documents for proof of eligibility to work in the United States.

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