Job Description

Job Description: HR & Payroll Specialist (Full-Time)

Position Summary: The HR & Payroll Specialist supports day-to-day human resources and payroll operations to ensure a smooth, accurate, and compliant employee experience. This entry-level role is ideal for someone who is detail-oriented, organized, and eager to grow within the HR field. The HR & Payroll Specialist will assist with processing payroll, maintaining employee records, supporting onboarding activities, and providing general HR administrative support.

Key Responsibilities

Payroll Administration (40%)

• Assist in preparing and processing biweekly or semi-monthly payroll for all employees.
• Review timesheets for accuracy, completeness, and compliance with company policies.
• Enter payroll changes such as new hires, terminations, wage adjustments, and deductions.
• Audit payroll reports and follow up on discrepancies.
• Respond to basic payroll questions (pay dates, timekeeping, tax forms, etc.) and escalates issues when needed.
• Support year-end payroll tasks, including W-2 verification.

Human Resources Support (40%)

• Maintain accurate and up-to-date employee records, both digital and hard copy.
• Assist with onboarding tasks including new hire paperwork, background checks, I-9 completion, and system setup.
• Help coordinate employee changes (title, salary, status) and update HRIS as needed.
• Support benefits administration, including enrollments, changes, and employee questions.
• Assist with compliance tasks such as posting requirements, training documentation, and audit prep.
• Provide general HR administrative support.

Employee Service & Communication (20%)

• Serve as a helpful point of contact for employees regarding HR and payroll inquiries.
• Support internal communications related to HR programs, reminders, deadlines, and updates.
• Uphold confidentiality and ensure sensitive information is handled appropriately.

Qualifications

• Bachelors degree in Human Resources, Business Administration, Accounting, or a related field preferred; equivalent experience may be considered.
• 13 years of HR, payroll, or administrative experience (internships included).
• Basic understanding of HR and payroll processes is a plus.
• Strong attention to detail, organizational skills, and ability to meet deadlines.
• Proficient in Microsoft Office Suite (Excel required).
• Excellent communication and customer service skills.
• Ability to handle confidential information with professionalism and discretion.

Preferred Skills

• Experience with HRIS or payroll systems (ADP, Paycor, Paylocity, etc.).
• Knowledge of state and federal employment laws.
• Comfort working in a fast-paced, service-oriented environment.

Work Environment

• Full-time, onsite.
• Normal business hours with occasional deadlines requiring flexibility.

Why Join Us?

• Opportunity to learn and grow in both HR and payroll disciplines.
• Supportive team environment with on-the-job training.
• Exposure to a wide range of HR functions to build a strong foundation for future career growth.

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